SharePoint Intranet homepage on black tablet and black iPhone
By | Published On: 9 December 2021 |

We all want a better way to store important files, right? Having many different drives or locations can be confusing and clunky.

Microsoft SharePoint challenges that, becoming an easily accessible one-stop-shop for everything your organisation needs to collate.

Not familiar with SharePoint? It is a great tool to use within your organisation to create internal websites. Within the app, you’re able to store, organise, share and access important information from any device. It’s all shared to the cloud so save valuable space on your computer.

It works as a shared file repository, a blog site, web content management system and even an intranet. There are countless possibilities to be had, so read on to check out the top 10 reasons you should move across to SharePoint!

 

1. Multi-purpose functionality

A great benefit of SharePoint is how flexible and collaborative it is. All team members can access documents, manage files and tasks, network with colleagues, find business information and contacts, and more.

For instance, when creating a document that requires colleagues’ input, everyone can independently contribute as the system tracks all changes in real-time, ensuring no detail is overlooked.

 

2. Centralised administration

You might worry about the complexity and frustration of changing configurations, but the app simplifies this process with its central administration console, enabling you to make all changes in one location rather than navigating through individual pages. Within the console, you are able to change application management features, SharePoint farms, system settings, backups and restorations, SharePoint upgrades, security settings and general application settings – all from one convenient space.

So, keep control of SharePoint regardless of how widespread it is.

 

3. Customisable 

One of the great aspects of the app is the option to either keep the default SharePoint features and benefits or tailor them to suit your organisation.

You can build custom elements within the app or get SharePoint developers to build you custom applications to connect to ensure your teams have instant access to everything they need, in one place.

There’s also the option to adapt the interface with your branding to help provide a more positive experience for employees.

 

4. Document management and collaboration

Microsoft SharePoint 2013 makes it possible to organize your company’s information in an accessible manner. The central benefits of SharePoint include a streamlined flow of information and cloud storage that can be accessed by mobile devices.

Informed employees make better decisions, meet deadlines, understand the shared business strategy, and contribute better to it. File sharing on SharePoint is done by a simple click or touch of a button. Yes, mobility is one of the numerous benefits of SharePoint 2013.

 

5. Site consolidation

You can integrate all your shared work environment into one platform which will save money and time with regards to organisation and management of platforms. By being consolidated, it is easier to access and manage internet and intranet sites.

 

6. Integration with existing apps

SharePoint seamlessly integrates with the rest of your Microsoft 365 apps, such as Word, Excel, PowerPoint, Exchange, and more.

If you use SharePoint Online, it is compatible with all web browsers, including Microsoft Edge, as well as smartphones.

 

7. Safe and secure

SharePoint has advanced security features to reduce the risk of outages and unauthorised access. Users can specify security settings to comply with their specific regulations, as well as set storage and auditing policies and actions to take if business records expire.

These features include new workflow upgrades and authentication enhancements, allowing for the setting of access and editing privileges at the document or item level. Overall, SharePoint promises improved security for all organisations, especially those with sensitive data.

 

8. Content delivery and management

There are many types of content an organisation will prepare, from blogs to social media posts, internal communications and more. Often this content requires approvals, feedback and edits from numerous employees, which can be time consuming.

SharePoint enables quick content preparation, submission, and scheduling, with its collaborative design allowing for instant approvals and simultaneous document editing by multiple users.

The platform supports multilingual companies by offering translation options and a variety of templates for easy navigation between original documents and their translations.

 

9. Increased productivity

Finding a file can be a frustrating and time-consuming process – most organisations have had trouble finding an archived document in the past. Consolidating all documents on SharePoint makes it quick and easy to find whatever you’re looking for.

There’s the option to organise the site to have only the folders/subfolders you need, which is great for both employees and business managers.

 

10. You don’t have to be tech-savvy

One of the great benefits to SharePoint software is how easy it is to create an up-to-date with minimal tech experience. You don’t need to understand code to create an attractive and functional site, as the tools and features available internally make it simple to build out.

This means you can build an entire website from scratch whether update an existing one or create a specialised online tool or app for employees with ease.

 

Want to learn more about SharePoint? Thinking of integrating it into your business and want to learn about it? Contact us by clicking on the green ‘Contact’ button on the right of the page, let’s get started.

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