Let Copilot Plan Your Day (Yes, even your lunch) 

Start your Day with this Prompt

Have you ever thought about how to plan your day with Copilot?

Plan my day for me. I work in [insert your job title] at [insert company name], and I’m based in [insert location – e.g. London]. Prioritise my emails, suggest a schedule for the day based on my meetings and deadlines, block out time for focused work, and recommend a lunch spot nearby based on my calendar and preferences. Keep it realistic but productive.” 

That’s it. One prompt. Copy, paste, personalise, and watch Copilot do its thing. 

It doesn’t just glance at your calendar- it dives into your inbox, meetings, deadlines, documents, and even your typical habits. All to hand you back a beautifully planned, realistic day. 

This isn’t science fiction. It’s Monday morning, minus the stress and we know you’re excited for this one… 

 

How It Works

When you use Microsoft Copilot with Microsoft 365, it connects to your digital universe. Your Outlook calendar. Your Teams conversations. Your meeting history. Your documents. Your location (if you want it too). Copilot doesn’t need you to retype everything you’ve already told your computer over the years. It simply brings it all together. 

Let’s break down what’s actually happening behind the scenes with this one prompt: 

• “Plan my day for me” tells Copilot to take the lead. It understands you’re looking for structure and support, not just data. 

• “I work in [job title] at [company]” provides business context. A project manager’s day looks different from a finance analyst’s or a designer’s. Copilot tailors the flow for your workday. 

• “I’m based in [location]” is key for the lunch bit – but also for working hours, timezone awareness, and even regional holidays or events. 

• “Prioritise my emails” triggers an analysis of your inbox, pulling out key messages and suggesting replies. 

• “Suggest a schedule based on meetings and deadlines” pulls your calendar and task data together to avoid double-booking or missed prep. 

• “Block out time for focused work” shows you value uninterrupted time – Copilot now builds this in. 

• “Recommend a lunch spot nearby” adds personality. Copilot may suggest lunch based on location, schedule gaps, and past behaviour if known. 

The best bit? It’s dynamic. If your 10am call is cancelled, Copilot can rework your schedule in moments. 

 

A Day in the Life (Powered by One Prompt)

Let’s say you’re Sarah, a Communications Manager at a tech company in Manchester. You’ve just had a busy weekend, and Monday morning hits you like no other. Instead of trawling through messages and meetings, you paste in the prompt. 

Here’s what Copilot builds for you: 

9:00 – 9:30

Quick email triage 

• 4 emails flagged as high priority 

• 2 meeting invites declined with polite replies 

• Drafted responses for 3 stakeholder queries 

9:30 – 10:15

Marketing team stand-up 

• Summary of last week’s actions generated 

• Talking points prepared based on meeting notes 

• One key document suggested to share 

10:15 – 12:00

Focus block – press release draft 

• Based on a meeting from last Friday 

• Copilot pulled key notes, source documents and timeline 

• Suggested outline already built 

12:00 – 13:00

Lunch 

• Recommends a new sandwich bar two streets away 

• Adds 10-minute walk either side for a screen break 

• Calendar blocked to avoid interruptions 

13:00 – 14:00

1:1 with line manager 

• Prepares brief agenda based on recent emails 

• Flags project status questions and development goals 

14:00 – 15:30

Campaign analytics review 

• Suggests relevant dashboards 

• Highlights new traffic sources and social engagement trends 

• Preps short summary to share with the wider team 

15:30 – 16:30

Catch-up buffer 

• Rebooked two low-priority meetings for later in the week 

• Reminded you of a birthday in the team 

• Drafted Teams post for tomorrow’s internal update 

16:30 – 17:00

End-of-day wrap 

• Summarises key achievements 

• Suggests tomorrow’s top three priorities 

• Prepares a tidy daily digest for your manager 

All from one prompt. 

 

The Secret Sauce: Context Awareness

What makes this impressive isn’t the list. It’s the relevance. Copilot isn’t randomly allocating hours; it’s intelligently interpreting: 

• Your role 

• Your priorities 

• Your communication style 

• Your working hours 

• Even the gaps between meetings where you normally get your best work done 

It might notice that you work best in the morning and schedule deep work accordingly. Or spot a recurring lunch meeting that always gets cancelled and suggest a smarter use of that time. 

It’s planning with empathy, for you and how you work. 

 

The lunch bit isn’t a gimmick (we promise.)

Let’s talk about that lunch suggestion. Why does it matter? 

Because most digital planning tools stop at tasks and meetings. But humans don’t work in a vacuum. We get hungry. We take breaks. We need a walk, coffee, or ten minutes to scroll aimlessly before returning to that PowerPoint or word document.

By suggesting a nearby café or takeaway that fits your preferences and schedule, Copilot acknowledges that your whole day matters, not just the work parts. 

The more you use it, the more it learns. Perhaps you usually grab sushi on Wednesdays or prefer a spot with outdoor seating. Copilot can keep that in mind. It’s productivity with personality. Think of it as your pal; it only truly wants the best for you. 

 

Tips for Getting the Most out of this Prompt

• Be specific: The more detail you give (job title, location, current workload), the more useful the output. 

• Add habits: Try including phrases like “I like to take a short walk after lunch” or “I usually experience an energy dip around 3 pm.” 

• Use it daily: The more you use the prompt, the more Copilot learns your rhythms. 

• Adjust as you go: If you shift plans, tell Copilot. It can reflow your day without fuss. 

 

Why this is More than a Productivity Hack

Sure, this prompt helps you get stuff done. But it’s also a glimpse into a future where AI understands not just what we do, but how we work best. 

It’s about reclaiming your day. No more bouncing between calendars and to-do lists, forgetting to eat, or double-booking yourself into a spiral of dread. We have all been there and done that. 

With Copilot, let’s try to have fewer headaches, more focus, and a better lunch. 

 

Try it out Tomorrow…

Don’t overthink it. Just paste the prompt, tweak a few details, and let Copilot do the rest. 

You might be surprised by how seen, supported, and streamlined your day feels. 

And who knows? You might even enjoy lunch away from your desk for once. 

Why not just plan your day with Copilot.